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ORA 97th e-Annual General Meeting
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Event :  ORA 97th e-Annual General Meeting

Date:

17 July 2020 (Friday) 

Time: 7.00pm



 

 

Not For External Circulation

Only for Old Rafflesians’ Association Members

Dear members

NOTICE OF 97TH ANNUAL GENERAL MEETING OF OLD RAFFLESIANS’ ASSOCIATION

Further to our advice of the upcoming 97th Annual General Meeting sent on 17 June 2020 (“Early Advice”), notice is hereby given that the 97th Annual General Meeting of the Old Rafflesians’ Association will be held on Friday, 17 July 2020, at 7.00pm by way of electronic means through a virtual teleconferencing format using a 3rd party software, Zoom (“Annual General Meeting”). By way of the Early Advice, we have requested for the registration of your attendance at the Annual General Meeting by 24 June 2020 and we have received registrations from members. The following businesses shall be transacted at the Annual General Meeting:

1

To approve an extension of time from 31 March 2020 to 17 July 2020 to hold this Annual General Meeting.

2

To approve an extension of the term of the 2018-2020 Central Executive Council which expired on 31 March 2020, to 17 July 2020.

3

To approve and ratify all decisions duly made by the 2018-2020 Central Executive Council from 1 April 2020 to 17 July 2020.

4

To confirm the minutes of the last annual general meeting held on 21 March 2019.

5

To adopt the Annual Report of the Central Executive Council (“Annual Report”) for 2019-2020.

6

To adopt the Audited Financial Statements for the financial year ended 31 December 2019 (“Financial Statements”).

7

To elect the Central Executive Council for 2020-2022 comprising of the following in accordance with Article 21 of the Old Rafflesians’ Association’s Constitution:

a. President

b. Vice-President

c. Honorary Secretary

d. Honorary Treasurer

e. Assistant Honorary Secretary

f. Assistant Honorary Treasurer

g. Five (5) Other Members

By the deadline of 24 June 2020 provided in the Early Advice for nominations for the Central Executive Council for 2020-2022 only the following nominations were received with no positions being contested:

Position

Name

President

Foo Jong Long

Vice President

Cheong Yoke Keng

Honorary Secretary

Ravin Periasamy

Asst Honorary Secretary

Soh Gim Teik

Honorary Treasurer

Tung Siew Sheong

Asst Honorary Treasurer

Chua Lay Pheng

Council Member 1

Chan Meng Fai

Council Member 2

Jeffrey Chua Leong Chuan

Council Member 3

Hoo Chuan Yang

Council Member 4

Melissa Ong Fen Fen

8

To elect Honorary Auditors for 2020-2022 in accordance with Article 37 of the Old Rafflesians’ Association Constitution.

Please be advised that there will be no Q & A segment during the Annual General Meeting. A member may only vote by appointing the Chairman of the meeting as the member’s proxy to vote at the meeting by depositing with the Old Rafflesians’ Association an instrument of appointment (also known as “the proxy form”) by electronic mail to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . The completed proxy form is to be sent via email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it by 5.00pm on Friday 10 July 2020.  In appointing the Chairman of the meeting as a proxy, a member must give specific instructions with regards to voting, or abstentions from voting, in the form of proxy, failing which the appointment may be treated as invalid.

The following documents can be accessed through the hyperlinks below:

The minutes of the last Annual General Meeting

The Annual Report We have received questions / representations on the Annual Report by email before the deadline of 24 June 2020 provided in the Early Advice and we have responded to the same via email as well.

• The Financial Statements for the Year ended on 31 December 2019. We have received questions / representations on the Financial Statements by email before the deadline of 24 June 2020 provided in the Early Advice and we have responded to the same via email as well.

Proxy form

The above Notice of Annual General Meeting has been issued in compliance with the relevant order under the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Registered Societies) Order 2020 (the “Alternative Arrangements Order”) issued on 27 April 2020 by the Registry of Societies. This Notice has also been made available on the Old Rafflesians’ Association’s website and may be accessed at www.rafflesian.com. If you have any questions / representations on this Notice, please let us have the same via email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it before 5.00pm on 10 July 2020 (Friday).

Monica Tung
Honorary Secretary
Singapore, 3 July 2020

Important Notes:

Administrative instructions for Zoom

Step 1: e-Registration

As per the Early Advice, members have already registered their attendance for the Annual General Meeting (AGM) by the deadline of 24 June 2020 using the following link: Registration for e-Annual General Meeting.

The AGM will be conducted virtually with a 3rd party meeting software, Zoom.

You may want to download the Zoom application into your electronic device before the AGM for a better experience.

Step 2: Confirmation

Once we have confirmed your e-registration, an email confirmation will be sent to you with the Zoom meeting ID and password link on the day of the event. Please note that this link is strictly for your login only and MUST not be shared with others.

Do download and install Zoom, if you have yet to do so.

Please click here for more details on Instructions on Joining a Virtual Meeting Using ZOOM

Step 3: Verification on 17 July 2020

On 17 July 2020, from 5:30pm onwards, we will start to verify members who login to attend the e-Annual General Meeting.

Please log in using only 1 device with camera activated, so that we can identify you throughout the AGM.

Please ensure that your User Name is reflected same with your registered name and the Old Rafflesians’ Association (ORA) membership number so that we can verify this against our record. Eg “John Smith S0005”

We will actively monitor and remove unauthorized log-ins.

To ensure that only verified members attend the meeting, we will lock the meeting 15 minutes after the start of the AGM.

Step 4: AGM proceedings

Do note that the AGM proceedings may be recorded. We will mute members’ microphone.

If you have any queries relating to the e-AGM, please email your questions to This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

 

Events & updates

♦ 
 ORA 97th e-Annual General Meeting on 17 July 2020 (Friday)
 ORA/RGSA Dinner on Sat 24 October 2020 at Meritus Mandarin Hotel

RGS Chapter Youth Chapter

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